11 Best Receipt Scanning Apps in 2024

Klippa SpendControl

Klippa SpendControl is a powerful pre-accounting software that combines expense management software, invoice processing software and corporate credit card modules in one platform. Perfect for automating receipt submissions, processing and approval, SpendControl helps your finance team save precious time and money on manual document processing.

Pros

Up to 99% receipt data extraction accuracy with Klippa’s OCR
Expense submission, processing and approval via email, web or mobile app on both IOS and Android
Fully customizable approval management with smart business rules
Built-in duplicate and fraud detection powered by machine learning
Mileage tracking through Google Maps integration
Complete cost control and spending limits with business expense cards
Intuitive expense dashboard for centralized financial control
Multi-currency support for international transactions
Compliance with international and country-specific tax and data privacy regulations
Integration possibilities with accounting and ERP software, like Xero, NetSuite, SAP and many more

Cons

No integration options for travel or productivity systems
Currently no 3-way matching (coming soon)

Pricing

Effective plan: $5 per user/month for an expense management module with automated submissions, approvals and reporting features as well as a credit card module
Premium plan: $6 per user/month for an expense management module with additional comprehensive customization and financial regulation compliance features
Custom plan: A fully customizable solution tailored to your company’s needs. Contact us for pricing

For the most up-to-date pricing plan and a full list of features, please refer to our pricing page.

Ideal business type and size: Klippa SpendControl is best suited for small to medium-sized companies seeking a scalable spend management solution.

Klippa DocHorizon

Klippa DocHorizon is an intelligent document processing platform that uses AI-powered OCR software to accurately scan, extract, and process information. The solution helps businesses automate their entire document workflows with classification, extraction, verification, fraud detection of receipts and any other document types.

Pros

Fast and accurate data extraction with in-house developed Receipt OCR
Built-in detection of fraudulent receipts
Cross-checking between documents and data points
Verification of document authenticity
Classification, labeling, and sorting of files and line items
Anonymization or masking of sensitive data
Document conversion from and to various formats such as JSON, XML, PDF, XLSX, and CSV
Fully customizable to your specific needs

Cons

No support for non-Latin languages
No document storage
Not an all-in-one financial management solution

Pricing

Custom plan: Custom pricing depends on every business’s needs and case, fill in a pricing request and get tailored advice

Ideal business type and size: Klippa DocHorizon is a versatile platform that can benefit small, medium and large enterprises including but not limited to financial, retail and identity sectors.

Zoho Expense

Zoho Expense is a receipt scanning software that offers a range of features designed to simplify the tracking, submission, and reimbursement of business expenses, particularly travel-related expenses.

Pros

Offers a free plan for up to three users
Praised for its user-friendly interface
Supports receipt auto-scan
Multi-currency support across all plans
Robust integration capabilities with credit card providers
Automated per diem calculations in premium plans
Custom approval workflows in premium plans
Advantageous for companies that already utilize other Zoho products, thanks to its integration with Zoho Books and the broader Zoho ecosystem

Cons

Users have reported issues with the upload from the gallery and scanning features not working optimally
Issues with merchant databases in the United States
Features like ERP integration are only available in the higher-tier plans

Pricing

Free plan: For up to 3 users with basic features
Standard plan: $5 per active user/month, offering unlimited receipt storage and additional features like travel requests and advanced approval
Premium plan: $8 per active user/month, includes ERP integration and other advanced features
Enterprise plan: $12 per active user/month for large enterprises, adding specialized support like a dedicated account manager and advanced audit trails

For the most up-to-date pricing plan, please refer to Zoho’s official website.

Ideal business type and size: Zoho is best suited for small to medium-sized businesses that are already part of the Zoho ecosystem.

Freshbooks

FreshBooks is an expense management solution that is primarily recognized for its invoicing and accounting capabilities. It offers a comprehensive suite of features designed for ease of use and efficiency in managing financial tasks, including receipt scanning.

Pros

Automatic receipt scanning on mobile apps
Mileage tracking feature included in all plans
Expense and billable hours tracking
Automated bank reconciliation process
User-friendly web and mobile interface
Mobile apps are highly rated on both iOS and Android platforms
Multi-currency support
Invoicing module for creation, customization, and management of invoices

Cons

Comes with limitations on the number of users and billable clients, potentially making it more expensive for businesses looking to scale
Limited inventory management features make it less suited for businesses with extensive inventory needs

Pricing

Free trial: 30-day trial of the receipt scanning app
Lite plan: $19/month for up to five billable clients
Plus plan: $33/month for up to 50 billable clients, including automatic receipt scanning and double-entry accounting
Premium plan: $60/month for an unlimited number of billable clients, with advanced features like project profitability tracking
Select plan: Custom pricing for businesses that need dedicated support and advanced features

For the most up-to-date pricing plan, please refer to Freshbooks’ official website.

Ideal Business Type and Size: Freshbooks is best suited for freelancers, self-employed professionals, and small to medium-sized businesses, particularly those in service-based industries.

Wave Accounting

Wave Accounting is a free accounting software coupled with a range of optional paid services for enhanced functionality. This platform offers several features designed to facilitate invoicing, expense tracking, and financial management.

Pros

Fee-for-life accounting software plan
Unlimited invoicing capabilities
An unlimited number of billable clients
Straightforward account setup
The free plan includes expense tracking, accounts payable, basic inventory, and various reports
Selection of optional paid services such as payroll processing, payment processing, and bookkeeping support

Cons

The software’s capacity to accommodate growing businesses is restricted with limited scalability
Users looking to integrate Wave with other business management apps must resort to third-party services like Zapier, which may entail additional costs and complexities

Pricing

Free plan: $0, covering most basic accounting needs
Wave Payroll plan: Starting at $20/month plus $6/month per employee, offering payroll services
Wave Payments plan: Processing rates starting at 2.9% + $0.60 per transaction for credit cards, and ACH rates at 1% per transaction

For the most up-to-date pricing plan, please refer to Wave Accounting official website.

Ideal Business Type and Size: Wave is best suited for small businesses and freelancers who prioritize affordability over extensive features or deep third-party integrations.

Expensify

Expensify is a spend management solution for personal and business use that automates expense management with its advanced features like expense tracking and bill payment. It also offers a business credit card called Expensify card.

Pros

Automatic scanning of receipts emailed and captured on the mobile app
Mileage tracking for business travel reimbursements
Business credit card with spending limits and up to 2% cashback
Expense duplicate and fraud detection
Automated approval workflows
Travel system integrations for business trip expenses
Integration with common accounting systems like QuickBooks, Xero, Sage, and NetSuite

Cons

Business credit cards are only available to companies with a US bank account and US documentation
Reviews on poor customer support, with some users experiencing difficulties in canceling subscriptions or obtaining refunds

Pricing

Free plan: With up to 25 SmartScans monthly
Collect plan: For 1-10 employees. Starting at $5 per user/month on an annual subscription
Control plan: For 10-1000 employees. Starting at $9 per user/month on an annual subscription

For the most up-to-date pricing plan, please refer to Expensify’s official website.

Ideal Business Type and Size: Expensify is suitable for SMEs and large enterprises.

Shoeboxed

Shoeboxed offers a streamlined solution for digitizing, organizing, and storing financial documents, making it a practical tool for expense tracking and preparation for tax audits.

Pros

Receipt scanning and categorization in the mobile app
Receipt upload via smartphone or email
IRS-complaint processing and storage of digital receipts
In-app mileage tracking for travel expense reimbursements
The Magic Envelope service allows to send physical receipts directly to Shoeboxed for scanning and categorization
Integration with popular accounting software like QuickBooks, Xero, and Wave

Cons

All plans include monthly limits for digital and physical receipt processing
Overage fees are applicable for documents processed over the set limits, increasing costs for users with high volumes of receipts
The fees of comprehensive features can be costly for small businesses

Pricing

Free trial: 30-day trial of the receipt scanning app
Startup plan: $29/month ($23/month if billed annually) for 50 digital and 25 physical documents per month
Professional plan: $59/month ($47/month if billed annually) for 150 digital and physical documents per month, with unlimited document mail-in
Business plan: $89/month ($71/month if billed annually) for 300 digital and physical documents per month, with unlimited document mail-in and returns

For the most up-to-date pricing plan, please refer to Shoeboxed official website.

Ideal Business Type and Size: Shoeboxed is particularly suited for small to medium-sized businesses that manage a moderate to high volume of physical receipts and business documents.

Quickbooks Online

QuickBooks Online (QBO) is an accounting solution with integrated receipt scanning capabilities. QuickBooks provides a platform for tracking income and expenses, invoicing, and financial reporting, with receipt scanning being one of its many features.

Pros

Automatic receipt scanning via the app
Receipt upload via computer, mobile device, or email
Multi-currency support for expenses made in foreign currency
Real-time calculations for VAT-related transactions
Reports on profit & loss, expenses, and balance sheets
Smart matching syncs with bank accounts for real-time expense tracking
Custom expense categorization

Cons

The app can be expensive for small businesses
Users have reported difficulties in reaching customer support

Pricing

Free trial: 30-day trial of the receipt scanner
Simple start plan: $18/month for 1 user, plus an accountant. For document capturing, tracking and organizing
Essentials plan: $27/month for 3 users, plus an accountant. For managing bills and payments in multiple currencies and tracking employee time
Plus plan: $38/month for 5 users, plus an accountant. For inventory tracking, managing project profitability and budget management

For the most up-to-date pricing plan, please refer to Quickbooks official website.

Ideal Business Type and Size: QuickBooks Online is suitable for freelancers, and small to medium-sized businesses requiring detailed financial tracking and reporting. The following app is the best receipt scanner for existing Quickbooks users.

Neat

Neat is a receipt scanning software that offers straightforward features designed to simplify expense management and document organization for businesses. In addition to extracting data from uploaded receipts, Neat synchronizes with document scanners to digitize physical copies.

Pros

Receipt data capture through a mobile app, email, drag and drop documents, or import with a compatible document scanner
Patented OCR technology for accurate data extraction from documents
Receipt organization by expense type, tax category, etc.
User collaboration through file and folder sharing, even with non-Neat users
Team usage of a single Neat account
Integration with popular accounting and business software like QuickBooks, H&R Block, Quicken and Intuit TurboTax

Cons

Might be an unaffordable option for small businesses and freelancers with a high annual billing pricing model
Lacks mileage tracking feature for travel expense reimbursement
Doesn’t offer multi-level approval workflows
Users have reported issues during the setup process and scanner connectivity problems

Pricing

Free trial: 14-day trial of the receipt scanning app
Base plan: $200/year. The VIP Service costs an additional $50/year, providing one-on-one training and dedicated support. Automated Insights costs an extra $150/year and includes features like sending custom invoices and receiving online payments

For the most up-to-date pricing plan, please refer to Neat’s official website.

Ideal Business Type and Size: Neat is best suited for small to medium businesses that benefit from straightforward document scanning and organization features without the need for advanced functionalities.

Dext Prepare

Dext Prepare, formerly known as Receipt Bank, is a comprehensive software for scanning receipts and managing documents that consolidates all paperwork in a uniform digital format.

Pros

Expense and invoice upload via mobile app, email or auto-invoice fetch
Advanced OCR technology for accurate data extraction
Automated expense reporting system in the app
Automated approval workflows
Creation of bank rules for cash-coding clients (set categories on transactions)
Integration with popular accounting platforms like QuickBooks, Xero and Sage

Cons

The need for separate accounts for each business and extra charges for additional users
Has limitations on bank statement extractions across all plans
Might be costly for small businesses and freelancers

Pricing

Free trial: 14-day trial of the receipt scanner
Essentials plan: $199.99/month for 10 clients, unlimited users. Covers basic accounting needs
Advanced plan: $214.99/month for 10 clients, unlimited users. Includes automated approval flows, advanced expense reports and spending insights

For the most up-to-date pricing plan, please refer to Dexts official website.

Ideal business type and size: Dext Prepare is best suited for small to medium-sized businesses and accounting firms.

Evernote Scannable

Evernote Scannable is an app that extends the functionality of Evernote, focusing on the digitization of documents, including receipts, using a smartphone camera. It’s part of the broader Evernote ecosystem, known for its note-taking and organizational capabilities.

Pros

Apps for iOS, Android, Web, Windows, Mac, and Linux (beta)
OCR-powered scanner for receipts, handwritten notes, whiteboards and more
Sync across unlimited devices
Connect Google Drive to add files for quick access and editing
Two-step verification for added data security
Centralized account administration and user management
Log in fast with single sign-on (SSO)
Offers PDF conversion directly from scans

Cons

Lacks document management system
Doesn’t integrate with accounting and ERP systems
Doesn’t offer multi-level approval workflows

Pricing

Free plan: $0/month for 50 notes and 1 notebook
Personal plan: $12.99/month or $99.99/year for 100,000 notes & 1,000 notebooks
Professional plan: $14.99/month or $129.99/year for 100,000 notes & 1,000 notebooks + task management
Teams plan: $19.99 per user/month or $199.99/year for 500,000 notes & 10,000 notebooks

For the most up-to-date pricing plan, please refer to Evernote’s official website.

Ideal business type and size: Evernote Scannable is best suited for existing Evernote users looking for a straightforward solution for note taking, project planning and document scanning.

How to Choose The Best Receipt Scanning App?

Staying on top of your financial transactions is not just a necessity but a strategic advantage in business. As we delved into the selection of the best apps for receipts in 2024, understanding the key features that set the best tools apart is crucial.

Receipt scanning and automatic data extraction

This feature allows you to snap a picture of your receipt and have all critical information—date, vendor, amount, etc.—automatically extracted. This not only saves time but reduces human error, making your expense tracking more accurate and reliable.

Modules: Look for advanced receipt OCR capabilities that can identify and extract text from any part of the receipt, including line items and tax details. The ideal software should offer batch processing for handling multiple receipts at once.

Features: Automatic categorization based on merchant, date, and expense type; currency conversion for international expenses; and duplicate detection to prevent double entries.

Approval workflows

Especially vital for larger teams, approval workflows enable managers to review and approve expenses quickly. This feature streamlines the process, ensuring transparency and accountability while maintaining a steady flow of expense management tasks.

Modules: Customizable approval chains, where expenses can be routed through a predefined sequence of approvers based on business rules such as expense amount, category, or department.

Features: Real-time notifications to approvers, status tracking for submitters, and a mobile approval option to ensure processes keep moving even on the go.

Real-time expense tracking

Knowing where your finances stand at any given moment empowers you to make informed decisions quickly. Real-time tracking provides a live overview of your expenditures, helping you identify trends and manage budgets effectively.

Modules: Dashboards that provide an instant overview of expenses, including pending approvals, reimbursed expense claims, and overall spending trends.

Features: Alerts for budget thresholds to prevent overspending and the ability to drill down into specific expenses for detailed analysis.

Mileage tracking

For businesses that reimburse and manage travel expenses, mileage tracking is indispensable. This feature automates the tracking of distances traveled, ensuring accuracy and compliance with company policies, and simplifying the reimbursement process.

Modules: GPS-enabled tracking that records distances traveled automatically, along with the start and end locations for each trip.

Features: The option to classify trips as business or personal, integration with maps for route optimization, and automatic calculation of reimbursements based on set rates.

Expense reporting

The ability to generate comprehensive and customizable expense reports allows you to aggregate and analyze your spending data, offering insights that can lead to cost-saving measures and budget optimization.

Modules: Dynamic reporting tools that allow for the creation of custom reports based on specific criteria like time period, project, or department.

Features: The ability to export reports in various formats (PDF, Excel, etc.), share them directly with stakeholders, and schedule periodic reports for automatic generation and distribution.

Multi-platform accessibility

Whether you’re on a desktop at the office or using a smartphone on the go, seamless access ensures that expense management can happen anytime, anywhere.

Modules: A cloud-based architecture ensuring access from any device, be it desktop, tablet, or smartphone, with apps available for both iOS and Android platforms.

Features: Syncing across devices to keep all data up-to-date, offline functionality for capturing receipts when not connected to the internet, and seamless transitions between devices.

Security and privacy

With financial data at stake, the importance of robust security measures cannot be overstated. Look for software that employs encryption, two-factor authentication, and complies with relevant data protection regulations to safeguard your sensitive information.

Modules: Encryption of data in transit and at rest, user authentication mechanisms, and compliance modules for adhering to GDPR, HIPAA, or other relevant regulations.

Features: Role-based access controls, audit trails for monitoring changes and access, and secure backups to protect against data loss.

Integration with your accounting software

Choose receipt scanner that integrates with your existing accounting systems. This synergy eliminates the need for manual data entry, reducing redundancy and the potential for errors, thereby enhancing overall efficiency.

Specific Integrations: Direct connections with leading accounting platforms like QuickBooks, Xero, Sage, and NetSuite, ensuring seamless flow of expense data into your financial records.

Features: Automatic posting of expenses into the correct ledger accounts, synchronization of vendor and customer lists, and the ability to reconcile credit card transactions directly within the accounting software.

These features collectively enhance the functionality and user experience of receipt scanning software, making it an essential tool for financial management and efficiency.

Benefits of Using a Receipt Scanning App

There are many reasons why you should use automated receipt scanning software. Below, you’ll find the 5 main benefits of using such a solution.

Minimize fraud with automated fraud detection
Shorten turnaround times
Eliminate human error
Lower costs by up to 75%
Ensure security and compliance

Minimize fraud with automated fraud detection

The first benefit of using receipt scanning software is fraud prevention and security. The ACFE states that organizations around the world lose an estimated 5% of their annual revenues to occupational fraud, this figure translates to a potential total fraud loss of more than 3.5 trillion dollars worldwide. Expense fraud takes a significant part of these financial losses.

Many receipt scanners can automatically recognize whether a particular receipt has been previously submitted. In addition, the software can check if the receipt has been altered: it looks for Photoshop activity, checks the Exif data for anomalies, and can detect whether elements, such as the total amount, have been changed.

Shorten turnaround times

In a world where everything goes fast, your clients and employees expect their reimbursement as fast as possible. A receipt scanning app offers a solution here, as it helps to shorten turnaround times significantly.

For the best receipt scanning software, the data extraction happens within 3 to 5 seconds. Compare this to a manual process of sorting receipts, reading and checking the data, and entering it into a program.

Eliminate human error

The error rate for manual data entry ranges from 0.55% to 3.6%, with outliers as high as 26.9%. Leveraging receipt scanner app can significantly reduce mistakes by eliminating distractions and keystroke errors.

Software typically achieves over 90% accuracy in data extraction and entry, which can be further enhanced by incorporating Human-in-the-Loop (HITL) automation. This method involves human supervision to validate the software’s output, where the receipt scanning software triggers additional authorization levels based on business rules related to users, merchants, or expense categories.

Lower costs by up to 75%

With receipt scanning software, you can free up your team’s time and reduce costs by up to 75%. All because your employees will save time on repetitive data entry tasks and have more time to focus on essential operations.

There is no magic formula for this, but studies have shown that intelligent automation typically results in cost savings of 40% to 75%, with the payback period ranging from several months to several years.

For example, consider the time required for manual processing of a single receipt. On average, experienced employees process 50 receipts per hour (i.e. 1.2 minutes per receipt). With an average hourly wage of $35, processing just one receipt costs approximately $0.70.

However, if that same employee uses the receipt scanning software, they could process at least 200 receipts per hour (approximately 18 seconds per receipt), leading to a processing cost of around $0.18. When we add the software price ($0.05 per receipt), the total cost comes to $0.23. That’s a direct improvement of more than 60%!

Ensure security and compliance.

Some receipts may contain sensitive customer information such as card numbers, names, and addresses. When processing such sensitive data, companies have to be GDPR compliant. Otherwise, in case of infringement on the processing and management of personal data, you can face a fine of up to 2% of your annual revenue.

Receipt scanning software can define sensitive data fields, such as fields with personally identifiable information (PII), and use data masking to redact them or apply data anonymization. This helps companies ensure compliance with data privacy regulations like the GDPR or HIPAA.

Automate Receipt Scanning with Klippa SpendControl

Finding the right receipt scanning app for your business depends on which features you deem the most important. While we presented a summary of some of the best apps to scan receipts, we believe that Klippa SpendControl has it all to help your organization save precious time and money by providing complete control over your expenses.

Are you ready to optimize your expense management? Book a free demo to see our product in action, or contact our SpendControl specialists for more information. Start investing your time into things that really matter!

Anna Rakovska

Content Marketer

With firsthand experience in manual document processing in Transportation & Logistics, Anna shares expertise on AI-powered transactional document management, addressing finance teams' pain points.

	Starting Pricing	Expense Management	Mobile App	Free Trial
Klippa SpendControl	$5 user/month	Yes	Yes	Free demo
Klippa DocHorizon	Contact for pricing	No	No	Free 25 credits
Zoho	$0/month	Yes	Yes	Free plan with 3 users
Freshbooks	$19/month	Yes	Yes	30 days
Wave	$0/month	Yes	Yes	Free plan
Expensify	$0/month	Yes	Yes	Free plan with 25 scans/month
Shoeboxed	$29/month	Yes	Yes	30 days
Quickbooks	$18/month	Yes	Yes	30 days
Neat	$200/year	Yes	Yes	14 days
Dext Prepare	$199.99/month	Yes	Yes	14 days
Evernote Scannable	$0/month	No	Yes	Free plan

11 Best Receipt Scanning Apps in 2024

What is a Receipt Scanning Software?

What is a Receipt Scanning App?

How Does a Receipt Scanner Work?

Best Receipt Scanning Apps in 2024: Comparison