Are you looking for a solution that combines digital expense management and invoice processing in one? Discover what makes Klippa stand out as an Exact SRXP alternative.
Tired of juggling multiple tools for managing expenses and invoices? You’re not alone. Here’s why businesses are making the switch to Klippa SpendControl and why it could be the right move for you, too.
All-in-One Expense & Invoice Management Solution
Switching between different tools for expense declarations and invoice processing creates unnecessary complexity. It leads to double data entry, manual errors, wasted time, and disconnected workflows.
Klippa SpendControl brings everything together in one powerful, AI-driven platform. Automate financial workflows, reduce manual errors and gain full visibility and control over spending. Efficient, accurate, and all in one place.
AI Data Extraction with Up to 99% Accuracy
You need data you can count on. That’s why Klippa built its data extraction technology in-house, ensuring full control over quality and innovation.
Optimized for documents like invoices, receipts, and purchase orders, our technology minimizes manual work, reduces errors, and accelerates financial processes with unmatched precision and reliability.
Secure Expense Processing with Built-in Fraud Detection
Klippa SpendControl protects your business with intelligent fraud detection and automatic duplicate recognition.
Our system flags inconsistencies, duplicate invoices, and potential fraud in real time. This ensures that any potential risks are identified and addressed immediately, giving you peace of mind while maintaining your workflow speed.
Say goodbye to manual verification checks and hello to fast, accurate, and secure spend management you can trust.
Smart Payment Cards for Effortless Expense Management
Klippa’s business expense cards simplify company spending from start to finish. Enjoy real-time expense tracking, automated reconciliation, and full control over your budget. Set flexible spending limits per user or department, and implement your authorization flows.
No more out-of-pocket expenses or chasing receipts. Gain clear, instant visibility into every transaction, all in one integrated solution.
Seamless Integration with Your Bookkeeping Software
Worried about software that won’t integrate with your existing bookkeeping or ERP program? Don’t be, we’ve got you covered!
Klippa SpendControl integrates directly with 20+ of the most popular accounting and ERP systems. Is your software not on the list? We’ll work with you to build a custom direct integration or set up intelligent import/export flows.
Migrating from Exact SRXP to Klippa SpendControl is easier than you think. Our experienced support team is here to guide you through every step of the transition.
We’ll help set up your business rules and ensure seamless integration with your existing bookkeeping software. No technical hassle, no downtime.
We deliver high-impact support so that you can hit the ground running and start saving time from day one.
Wondering if Klippa SpendControl is a better solution for you? Go behind the scenes in this video to learn the ins and outs of Klippa’s software and how it can help your business!
I’m ready.
How do I make the switch?
Switching to Klippa SpendControl is easy – just reach out or book a demo to see the product in action!
If you’re looking for a reliable, all-in-one spend management solution, we believe Klippa SpendControl is the best alternative to SRXP, but we’re also a little biased. So check out other software providers and see how their features and service quality compare to Klippa and Exact SRXP—and choose the one that’s right for you.
How do the approval workflows of SpendControl work?
SpendControl uses a multi-level approach for approving invoices. You can create fixed approval flows in the settings, as well as assign invoices to flows once they come in. Depending on your user rights in SpendControl you can do specific tasks such as record invoices in your accounting system.
Would you like to set up specific workflows? That’s not a problem. SpendControl can help you route invoices to the right approver(s).
How to add my invoices and documents to SpendControl?
SpendControl supports a variety of ways to add invoices. Most companies receive their invoices in an inbox, which is why we created a unique Klippa email to which you can forward your emails. All data will be extracted from the email or attachment(s) and added to the Klippa dashboard.
Do you have invoices stored on your computer? That’s not a problem! Just add them manually to SpendControl. In case you receive invoices on paper, just use the Klippa App to scan the file.
Does SpendControl have approval guidelines and individual workflows?
Yes, expense reports go to the manager for approval and then to the finance department. You can also create specific workflows, such as automatic approvals for parking tickets under 5 euros or additional approval by the CFO for amounts over 1000 euros.
Which languages are supported by Klippa?
Klippa supports all Latin-alphabetic languages, including Dutch, English, French, Spanish, German, Portuguese, Italian, Danish, Swedish, Finnish, Greek, and more. Hebrew is currently in BETA. Additional languages can be supported upon request.
Does SpendControl have a mobile application?
Yes, SpendControl has a mobile app for both Apple and Android. The Klippa App can be used to scan and approve invoices on the go. You will find the assigned invoices in your to-do list of the app.
Can SpendControl integrate with my ERP or accounting system?
Yes, over the years, SpendControl has become software partners with a variety of accounting and ERP systems. In many cases, there is an API integration, which syncs the data both ways. SpendControl also offers intelligent export/import files to create your journal entries.
What happens to foreign currencies on international business trips?
Do your employees travel abroad and have business expenses there? In SpendControl, the receipt data is automatically converted into the desired currency without you having to do anything. The original currency is also saved.
What are Klippa Business Expense Cards and how can they be used?
Klippa business expense cards, also named employee expense cards or petty cash cards, are expense cards issued to company employees for their work-related expenses. Instead of using their own funds, employees can make purchases with the card and only upload the receipt.
These cards are available in virtual format and as physical cards. This helps you to improve your company’s reimbursement process and help ensure transparency and accountability for business expenditures.
Klippa expense cards are issued by Pliant. For more information, check out Pliant’s FAQ page.
Klippa business expense cards can be used for a wide range of regular employee expenses. This includes business trips, daily expenses like office supplies or client lunches, and many more. Whenever a purchase is made, employees are requested to scan the receipt and provide the necessary expense details, allowing the finance team to easily track and manage expenses without any additional follow-up required.
Is it easy to switch to Klippa?
Yes, switching to Klippa is designed to be easy and seamless. The platform offers several features that make the transition smoother:
1. Simple Onboarding Process: Klippa provides a user-friendly onboarding experience, guiding you through setup and integration with your existing systems. You can get up and running quickly without extensive technical expertise.
2. Data Migration Support: If you are moving from another document processing solution, Klippa can assist with data migration to ensure that your existing documents and workflows are transferred smoothly.
3. Integration with Existing Tools: Since Klippa integrates with a wide range of tools and applications (e.g. accounting software, CRMs, cloud storage), you can easily connect Klippa to your current systems without significant disruption.
4. Customizable Workflows: You can tailor Klippa’s workflows to match your current processes, minimizing the need for drastic changes and allowing a smoother adoption.
5. Dedicated Support: Klippa offers support to help you through the transition. Our team can provide guidance and answer any questions as you switch to the platform.
Overall, Klippa is designed to simplify the adoption process, making it easier to switch and start automating your document processing workflows quickly.
Is SpendControl secure and GDPR-compliant?
Yes, SpendControl is GDPR-compliant and ISO 9001 and ISO 27001 certified. Our solution is therefore suitable for use within and outside Europe. We use secure connections, automatic backups, firewalls, and encryption. Third parties perform penetration tests, and we provide detailed security documentation on request.
Questions?
Do you have any other questions about our SpendControl solution? Get in touch by mail, phone or chat!