E-Invoicing Software for Estonia
Adhere to Estonian e-invoicing regulations. Enable accounting teams to send & receive e-invoices with minimum effort using Klippa.
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Comply With E-Invoicing Regulations in Estonia
The Estonian government introduced legislation that requires e-invoicing for B2G transactions. Public entities must be prepared to receive and process e-invoices. Public entities were mandated to accept e-invoices in 2017, while the mandate for government suppliers began in 2019. Processing e-invoices in Estonia is decentralised and governmental authorities receive e-invoices individually and not via a central platform. Here’s what the regulations entail:
Send and Receive E-Invoices in Estonia
Receiving and processing e-invoicing is mandatory for all central, regional, and local government authorities, while submitting e-invoices is mandatory for B2G transactions. From January 2025, all businesses and public registered as e-invoice receivers will be able to require suppliers to submit a machine readable e-invoice.
Invoicing Formats
In Estonia, National XML-based Standard is EVS 923: 2014 while other acceptable formats include UBL, UN/CEFACT CII.
Electronic Reporting
Estonia now requires mandatory reporting of VAT transactional data either monthly or quarterly. This information must be reported on a transaction-by-transaction basis. This data can be submitted in one of three ways:
– By entering data manually or uploading files in the XML or CVS format on the tax authority portal
– Via X-Road (an information exchange platform used by the Estonian government)
– On paper (however this is not encouraged).
Invoice Archiving
The archiving period amounts to 5 years for goods and services, and 10 years for real-estate related invoices.
Send and Receive E-Invoices With Klippa
Ensure compliance with e-invoicing standards and gain instant access to sending and receiving e-invoices through the Peppol network with Klippa’s API or no-code platform.
Easy E-Invoicing Integration via API
Integrate e-invoices with your current ERP, CRM, or financial software, ensuring smooth synchronization of data between different systems.
Access the Peppol Network Quickly
Get your Peppol ID with Klippa and seamlessly exchange electronic invoices with your partners in Estonia and across the world through the Peppol network.
Automate Invoicing Workflow
Streamline your entire invoice workflow. Everything from reception to validation is handled by Klippa automatically, ensuring efficient processes.
Are you working with a legacy system? We can help!
Seamlessly integrate Klippa’s API to send and receive e-invoices through networks like Peppol. Regardless of how old your current software is, we’re here to assist you every step of the way!
Take Advantage of Automated Electronic Invoicing
Optimize your financial workflows with Klippa’s cloud e-invoicing, offering an easy way to connect to EDI networks and comply with Estonian e-invoicing regulations.
Fast time to market
Connect our plug-and-play e-invoicing API and enable the exchange of electronic invoices in just a few hours.
Retain customers
Retain your customers and attract new ones by adding e-invoicing capabilities to your solutions.
100% digital workflow
Achieve a fully digital invoice processing workflow by leveraging invoice conversion to EDI file formats.
Reduce costs
Automate your invoice processing to minimize errors, increase efficiency, and lower costs by 60%.
Key Features of Our E-Invoicing Solutions
Conversion to UBL or XML
With Klippa, you can automatically convert your invoices formats required by the Estonian government, including UBL and more.
Multi language coverage
Klippa’s e-invoicing solutions can process invoices efficiently in all languages using the Latin alphabet.
Data specific validation
While invoices are being converted to structured data, our API can verify the accuracy with fraud detection automation.
Digital Archiving
With our e-invoicing solution, you automatically save invoices up to 5-10 years as required by the Estonian laws.
Seamless API integrations
Seamlessly integrate with your existing ERP, CRM and other financial systems to easily add e-invoicing capabilities to your solutions.
100% secure and compliant
Our solutions meet 100% of regulatory requirements, ensuring compliance with international standards like ISO & PEPPOL.
Move past traditional invoicing limitations with our global e-invoicing approach
Process and issue invoices at scale while maintaining compliance with each country’s specific regulations, freeing you from the constraints of traditional systems with Klippa.
Scale your AP and AR processes seamlessly with e-invoicing
Switch to e-invoicing and cut costs by up to 60% while reducing your carbon footprint by nearly 67%. Streamline your processes with easy sending and receiving of e-invoices to create a paperless future for businesses across the Globe.
We Take Your Data Privacy & Security Seriously
“It is extremely pleasant to work together with a party that is as ambitious as we are. The willingness and speed with which Klippa implemented specific modifications for us is impressive.”
Go digital with Klippa’s e-invoicing solutions!
Let our experts show you how Klippa’s E-invoicing solutions can help you complying with Estonian regulations.
Frequently Asked Questions
How does e-invoicing work?
How does e-invoicing work?
Klippa’s e-invoicing API helps you convert invoice data into a standardized format which you can easily share with customers, vendors, or tax authorities.
You can integrate these systems into your existing financial software to automate the entire invoicing process.
Can I access the Peppol network with Klippa’s e-invoicing solution?
Can I access the Peppol network with Klippa’s e-invoicing solutions?
Yes, you can access the Peppol network using Klippa’s e-invoicing solutions. Klippa provides a fully compliant Peppol access point which allows businesses to send and receive invoices across the Peppol network efficiently.
Can I comply with Estonian e-invoicing regulations using Klippa’s solution?
Can I comply with Estonian e-invoicing regulations using Klippa’s solution?
Yes! Klippa offers you a complete solution to fully comply with all e-invoicing regulations in Estonia like invoice formats and archiving periods.
Can I process invoices from multiple languages?
Can I process invoices from multiple languages?
Klippa’s solutions provide support for all languages using the Latin alphabet, enabling global coverage for companies. This ensures that businesses can effectively use our solutions regardless of the language they operate in.
Does Klippa store processed data in its servers?
Does Klippa store processed data in its servers?
The answer is no. Klippa’s solutions adhere to data privacy regulations such as GDPR as we don’t store the data that has been processed with our solutions.
Is e-invoicing with Klippa secure?
Is e-invoicing with Klippa secure?
Yes, Klippa’s e-invoicing solutions use advanced security protocols to ensure data integrity and confidentiality. This includes encryption, access contral and compliance with international data protection regulations such as GDPR and CCPA.
Which data formats can Klippa convert invoices into?
Which data formats can Klippa convert invoices into?
Klippa’s e-invoicing solutions are designed to convert invoices into several data formats that are essential for compatibility with e-invoicing networks, ensuring broad interoperability and compliance with international standards. The key formats include:
UBL (Universal Business Language): Specifically designed for the global exchange of business documents in a standard format.
XML (eXtensible Markup Language): Essential for its flexibility and capability to encapsulate complex data structures, making it ideal for e-invoicing where detailed transaction information is necessary.
Can e-invoicing solutions from Klippa integrate with other business systems?
Can e-invoicing solutions from Klippa integrate with other business systems?
Absolutely, Klippa’s e-invoicing solutions are designed to integrate seamlessly with various ERP, CRM, and accounting systems via API connection. This integration capability allows for automatic invoice PDF conversion to UBL or XML enabling a seamless data processing workflow.
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