How BAS Consultancy Saves 70% in Time and Costs with Klippa SpendControl

BAS Consultancy is a strategic consulting firm specializing in financial services. The company focuses on helping organizations optimize their financial operations.

To save its own time and costs, BAS Consultancy automated the expense claim and invoice processing procedures with Klippa SpendControl. This resulted in faster and more accurate financial administration processing, leaving employees with more time for more valuable tasks.

Previously, processing expense claims and invoices was done entirely manually, leading to an overwhelming amount of paperwork and challenges for the team.

Ronald Vader, CFO of BAS Consultancy, described the old process as follows: “The old process was like a fishing contest, where the invoice was placed in the tray and we had to wait until we caught something.” Invoices and expense claims piled up and were processed less accurately because of the high workload.

This situation quickly became a major burden for BAS Consultancy, as this process was not only inefficient, but also difficult to scale. In assessing the situation, BAS Consultancy identified the following pain points: 

BAS Consultancy sought a solution to address these problems. They researched automated solutions for expense management and invoice processing and considered three providers.

Klippa turned out to offer the most advanced solution and the contact was particularly pleasant. In addition, Klippa offered seamless integration with Exact Globe, allowing data to be synchronized directly with the accounting system.

Another decisive factor was that Klippa was the only provider that could process both invoices and expense claims in one solution, which Ronald Vader says was an important reason for choosing Klippa.

Klippa provided the ideal solution for this with a system equipped with OCR technology and a Google Maps integration to quickly submit mileage claims.

The process for submitting expense claims now involves three simple steps:

Implementing Klippa SpendControl has helped BAS Consultancy achieve its main goals of processing expense claims and invoices faster and more efficiently and maintaining oversight in this process.

Ronald Vader: “Klippa allows colleagues to focus on important tasks because the workload and manual tasks have been significantly reduced. The ROI is at least 60 to 80%.”

With Klippa SpendControl, BAS Consultancy enables its employees to: