How BAS Consultancy Saves 70% in Time and Costs with Klippa SpendControl
Find out how BAS Consultancy is automating their expense claim and invoice processing, resulting in time and cost savings of more than 70%.
![](https://www.klippa.com/wp-content/uploads/2024/03/Bas-Consultancy-cover.png)
Industry
Strategy Consulting
Team
145 employees
Modules
Integration
About BAS Consultancy
BAS Consultancy is a strategic consulting firm specializing in financial services. The company focuses on helping organizations optimize their financial operations.
To save its own time and costs, BAS Consultancy automated the expense claim and invoice processing procedures with Klippa SpendControl. This resulted in faster and more accurate financial administration processing, leaving employees with more time for more valuable tasks.
Pain points of a manual process
Previously, processing expense claims and invoices was done entirely manually, leading to an overwhelming amount of paperwork and challenges for the team.
Ronald Vader, CFO of BAS Consultancy, described the old process as follows: “The old process was like a fishing contest, where the invoice was placed in the tray and we had to wait until we caught something.” Invoices and expense claims piled up and were processed less accurately because of the high workload.
This situation quickly became a major burden for BAS Consultancy, as this process was not only inefficient, but also difficult to scale. In assessing the situation, BAS Consultancy identified the following pain points:
Why Klippa SpendControl?
BAS Consultancy sought a solution to address these problems. They researched automated solutions for expense management and invoice processing and considered three providers.
Klippa turned out to offer the most advanced solution and the contact was particularly pleasant. In addition, Klippa offered seamless integration with Exact Globe, allowing data to be synchronized directly with the accounting system.
Another decisive factor was that Klippa was the only provider that could process both invoices and expense claims in one solution, which Ronald Vader says was an important reason for choosing Klippa.
How BAS Consultancy automates their accounting with Klippa
A quick and easy implementation process allowed the BAS Consultancy team to quickly get up and running with Klippa SpendControl. It was crucial for the sales staff and consultants to be able to claim expenses anywhere and in an easy way, especially since they are often on the road.
Klippa provided the ideal solution for this with a system equipped with OCR technology and a Google Maps integration to quickly submit mileage claims.
The process for submitting expense claims now involves three simple steps:
![](https://www.klippa.com/wp-content/uploads/2023/10/Reiskosten-visual-v2.jpg)
The invoice processing process is also automated using Klippa SpendControl, and it works as follows:
This process ensures quick and accurate processing, while BAS Consultancy maintains real-time visibility into the process through Klippa’s clear dashboard.
The results of working with Klippa
![](https://www.klippa.com/wp-content/uploads/2023/10/Verwerkingsproces-resultaten-visual.jpg)
Implementing Klippa SpendControl has helped BAS Consultancy achieve its main goals of processing expense claims and invoices faster and more efficiently and maintaining oversight in this process.
Ronald Vader: “Klippa allows colleagues to focus on important tasks because the workload and manual tasks have been significantly reduced. The ROI is at least 60 to 80%.”
With Klippa SpendControl, BAS Consultancy enables its employees to:
“Klippa allows colleagues to focus on important tasks because the workload and manual tasks have been significantly reduced. The ROI is at least 60 to 80%.”
Get started today!
Would you like to save 70% in time and costs just like BAS Consultancy? Then get in touch or schedule a free demo below!