How CROP automates the entire AP process
Find out how CROP accountants & consultants digitizes and scales its entire accounting process with Klippa SpendControl.
![](https://www.klippa.com/wp-content/uploads/2024/04/CROP-accountants-en-adviseurs.png)
Industry
Accountancy & Consulting
Team
320 employees
Modules
Integration
About CROP accountants & advisors
Since 1965, CROP accountants & advisors has been helping entrepreneurs move forward, leaving them with time and energy for running their business. CROP is a full service office with advisors in the field of tax, legal, financial, HR, M&A, interim and IT audit. Over 300 professionals work from five branches in the Netherlands: Amersfoort, Arnhem, Ede, Hoofddorp and Utrecht.
To make its own financial administration scalable, CROP automated expense claim and invoice processing with Klippa SpendControl. Despite the rapid growth CROP has experienced since then, this still allows them to do the financial administration in the same number of hours.
Pain points of the old process
First, processing expense claims and invoices was done completely manually, which created a lot of paperwork and long processing times. Wilma van Ekris, Senior FA Professional, describes the old process as follows:
“Because we have five offices and one central administration, everything was still printed out centrally and a stack of invoices went to the different offices by mail. The branch associate had to initial the invoices and then they came back. There were usually people driving back and forth taking the mail, but it took a long time to get it back. This could take up to 3 weeks, sometimes even longer.”
The expense policy created even more challenges: “We have a lot of leased cars and employees are allowed to submit fuel and parking receipts. Study expenses, which are quite a lot of invoices, may also be submitted. Once a quarter they received an expense report, to which all the receipts were stapled. Those were binders full and many mistakes were made with the VAT. That was a lot of correcting and counting. A tedious job.”
The following pain points were identified:
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Why Klippa SpendControl?
The most important requirement for CROP was that the solution integrated with their accounting package Exact Globe.
“I searched online for software that could integrate with Exact Globe. There are not many of those. In addition, the VAT of the receipts had to be processed properly. Then a number of others were dropped. In the end, we were left with two and ended up with Klippa because you were so approachable. With you, I immediately got someone on the phone who was knowledgeable.”
After getting a demo from one of our product experts, it was a done deal for Wilma. It had to be Klippa SpendControl.
“It was explained so clearly in the demo and it looked very user-friendly. It was also nice that all texts and communication were available in both English and Dutch.”
After a smooth implementation, the expense solution was launched in May 2019. Because it went so well with the expense claims, the module for processing purchase invoices was also started in June.
![](https://www.klippa.com/wp-content/uploads/2023/10/Reiskosten-visual-v2.jpg)
How CROP automates its full financial administration
Thanks to Klippa SpendControl, CROP employees can now easily submit expense claims via the Klippa app. It’s as simple as taking a picture and checking the extracted data. This also immediately processes VAT properly, from both receipts and invoices.
“I created all workflows so that declarations from a particular employee automatically go to the right person. At most branches, declarations go to the partner responsible. At one branch, the associate already has to approve so many invoices that there the expense claims go to the managers of the departments. Super convenient!”
In a similar way, CROP has automated its invoice processing:
“All invoices come to me and I upload everything. I set up the flows so that the right invoice goes to the right approver. First an invoice goes to the person in charge of a department, who approves the invoices and declarations of his or her team. Then it goes on to the associate of an office. At the end, I can book everything to our accounting program at the touch of a button.”
This way of working ensures fast and accurate processing of expense claims and invoices. At the same time, CROP maintains real-time insight into the statuses via Klippa’s clear dashboard.
![](https://www.klippa.com/wp-content/uploads/2024/04/Reiskosten.png)
What did the collaboration with Klippa bring?
Implementing Klippa SpendControl has helped CROP accelerate and scale its expense claim and invoice processing.
“In the four to five years we’ve been using Klippa, CROP has grown significantly. But the same number of hours are still needed to process the financial administration. That does prove that everything is much more streamlined.”
The main benefits at a glance:
“In the four to five years that we have been using Klippa, CROP has grown significantly. But it still takes the same number of hours to process the financial records. That does prove that everything is much more streamlined.”
Get started today!
Like CROP, would you like to automate your entire accounting process? Then contact us or schedule a free demo below!