CUSTOMER STORIES | MECHAN
How Mechan Improved Invoice Processing During Its ERP Migration
Discover how Mechan optimized its invoice processing with Klippa, improving efficiency, reducing errors, and ensuring a smooth ERP migration.
About Mechan
Mechan is a Dutch-based company specializing in machinery and equipment solutions for the agricultural and construction industries. With a large operation handling numerous supplier transactions, Mechan required a more efficient way to process invoices and gain better financial control. To modernize their workflow, they sought a fully digital solution that integrated seamlessly with their existing ERP system.
The Challenges of Manual Invoice Handling and ERP Transition
Before implementing Klippa, Mechan faced inefficiencies in invoice processing, relying on manual handling and limited visibility into cost management. The lack of an automated solution resulted in slow approvals, increased administrative workload, and limited financial oversight. As the company grew, managing invoices manually became increasingly unsustainable.
Additionally, Mechan was undergoing a migration from SAP to PowerAll, which created a need for a new Accounts Payable Automation (APA) solution to align with their updated ERP system.
Mechan Enhances Financial Control with Klippa’s Automated Invoice Processing
With Klippa’s fully digital invoice processing solution, Mechan now has greater control over its financial workflows. The automation enables faster invoice approvals, reduces errors, and improves overall efficiency. A key advantage was the custom integration between Klippa and Mechan’s ERP system, PowerAll, which was developed by their IT partner, Bever Automatisering. This API-driven connection ensures seamless data transfer between systems, eliminating manual data entry.
Additionally, Mechan and Klippa co-developed a new feature that allows booking lines to be displayed during the submission and approval process, enabling real-time visibility into financial entries before final approval. This enhancement provides greater accuracy and transparency for finance teams, ensuring that invoices are categorized correctly before they are booked.
Why Klippa
Mechan selected Klippa due to its ability to fully digitize invoice processing, improve cost control, and integrate effortlessly with their existing ERP system. The collaborative approach allowed for a customized and scalable solution tailored to their financial processes. The introduction of real-time booking line visibility further strengthened financial accuracy and approval efficiency.
By leveraging Klippa’s automation, Mechan has successfully optimized its invoice processing, ensuring greater efficiency, transparency, and financial control in its operations.
The Benefits for Mechan
Seamless ERP migration support
Klippa’s custom integration with PowerAll ensured a smooth transition from SAP, preventing disruptions and simplifying invoice processing.
Faster invoice approvals without delays
Automated data extraction reduced processing times, eliminating manual delays and speeding up invoice approvals.
Improved accuracy and data extraction
OCR technology minimized human errors, ensuring invoices are processed correctly and financial records remain accurate.
Reduced administrative workload
Automation freed up finance teams from manual data entry, allowing them to focus on strategic financial tasks.