NetSuite Expense Management with Klippa
A fully digital expense management solution with mobile app, automated approval workflows, and NetSuite integration.
Cut processing time by 70% with smart OCR and automated workflows
In-Control
Strengthen control with multi-level approval checks and audit trails
Employee Satisfaction
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Digital Expense Management, How Does it Work?
Submitting Expenses with Klippa
With Klippa digital expense management, you can effortlessly submit claims using the mobile app or web application. Klippa uses automatic text recognition and authorization layers to streamline the process. It also syncs relevant information from NetSuite and provides intelligent booking suggestions for faster processing.
Approve Expenses
As a manager, you can quickly approve expense reports using the Klippa App or web application. Mandatory fields ensure that all reports are complete before reaching you, making the approval process seamless. Once approved, the expense report is forwarded to Finance for processing in NetSuite.
Process Expenses in NetSuite
In your to-do list, all expense claims are prepared and include booking lines for NetSuite. You can book the claims either as individual lines or grouped into reports, with the corresponding receipts automatically attached to each entry.
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Benefits of NetSuite Expense Management with Klippa
Klippa’s NetSuite integration eases expense management, making it faster, more secure, and efficient. Here’s how our solution can help your business:
Automate Your Expense Management Process
Watch the video to discover how Klippa SpendControl can simplify and automate your claims process.
“The expense management solution needed to integrate with two systems, our payroll and legal software.
Klippa had the solution!”
FAQ – Frequently Asked Question
What information is synchronized from the integration?
Declarations sent to NetSuite can be booked to the employee created in NetSuite.
When the booking is made, the correct general ledger account and VAT code is automatically suggested in Klippa SpendControl.
Also, the correct department, class and/or location can be sent with the booking.
What booking principles does Klippa SpendControl apply?
Klippa follows NetSuite’s principles for creating bookings in NetSuite. Bookings that should not be created in NetSuite based on NetSuite logic are also blocked in SpendControl.
You will see an identical error message in SpendControl as the one you see in NetSuite. How convenient!
What other integrations does Klippa offer besides NetSuite?
In addition to the NetSuite integration, we also offer many other integration options to make your accounting process as efficient as possible.
We offer interfaces with Exact Online, Twinfield, SAP, Xero, and many other ERP systems.
What if the accounting system my company uses is not supported by Klippa?
If your accounting system not yet be supported by Klippa, there is often still an opportunity to facilitate some form of linkage.
Klippa offers the possibility to export data to accounting systems. If your accounting system offers import facilities, we can still forward your data to your used accounting system.
The exporting can be done in XML, UBL, CSV, or XLSX file types.
What is the implementation time for creating an integration from Klippa to NetSuite?
To make sure you can get started as quickly as possible, we help you set up the account and integrate with NetSuite through an onboarding call.
After your account is fully set up, we do a good knowledge transfer in an onboarding call to the people who will be working with Klippa so you will be able to make the software your own.
Usually the implementation time depends on the complexity of the setup. Overall it is somewhere between 2-6 weeks.
We are happy to discuss this with you in a personal meeting. Our helpdesk articles can also help you on your way.
Does Klippa offer invoice processing in addition to digital expense management?
Sure! In addition to digital expense management, Klippa offers a module specifically for processing purchase invoices.
Purchase invoices can easily be forwarded to one or more Klippa SpendControl mailboxes, after which the purchase invoice with the read data is added to the workflow for approval.
An approved invoice automatically receives a booking proposal for NetSuite and is processed at the touch of a button!
It is also possible to manage both expenses and invoice processing in one workflow. This way you are not dependent on different modules and can manage everything from a central point.