KLIPPA OCR

OCR for HR Documents

Automate data extraction from CVs, motivational letters, employer statements, and other HR documents with Klippa’s AI-powered OCR.
Data extraction accuracy up to 99%
ISO 9001 and ISO 27001 certified

Trusted by 1000+ brands worldwide

Benefit From Automatic HR Document Processing with Klippa

Klippa does not stop at data extraction. We also classify the documents with AI, anonymize sensitive data for compliance, and verify the extracted data via third-party databases. 
Reduce costs & turnaround time
Klippa’s AI-powered OCR software can process HR documents in seconds. Reduce overhead and operational costs and save time with automated document workflows.
Prevent fraud & enhance compliance 
Klippa’s intelligent document verification prevents document fraud. Automated CV redaction ensures GDPR compliance, safeguarding sensitive personal information.
Enjoy easy integration via API & SDK
You can implement our APIs and SDKs into any software or application you’re currently using. All of our solutions are well-documented and created in a developer-friendly way. In general, the implementation of our solution can be done within a day.

We Support a Wide Range of HR Documents

With our solutions, you can automatically extract and validate data from different HR document types. Do you have a special request? Don’t hesitate to contact our team.
CVs
Employer statements
Motivational letters

Data Fields On HR Documents You Can Extract

With Klippa, you can extract and verify over 150+ data fields. See some of the examples below:

Employee Information

  • Full Name
  • Date of Birth
  • Gender
  • Contact Information (Phone, Email)
  • Address
  • Social Security Number (or National ID)
  • Emergency Contact Information
  • Marital Status
  • Dependents

Employment Information

  • Employee ID
  • Job Title
  • Department
  • Date of Hire
  • Employment Type (Full-Time, Part-Time, Contract)
  • Salary or Hourly Wage
  • Benefits Information
  • Tax Information (W-4 or relevant forms)
  • Work Schedule
  • Leave Balances (Sick Leave, Vacation)
  • Performance Reviews
  • Termination Date (if applicable)
More Data Fields
How it works

Process HR Documents in Just a Few Steps

Instantly capture and convert your HR documents into any structured format for easier integration. Always get the best results with automatic edge detection for more accurate processing.
Medical Bill Processed
Send Your HR Documents
Scan your documents with our mobile scanning SDK or upload them to our platform in any of these formats: 
.jpg, .jpeg, .png, .pdf, .doc, .docx, .xlsx, .heic, .webp, and more.
Extract Data
Choose which data fields you want to extract, such as names, departments, job titles, or contact details to name a few.
Receive Structured Output
Thanks to machine learning, you can have your data in a structured format like JSON, XML, or CSV.
Forward Your Data
After transforming your data into a structured format, you can then forward it to your software of choice for further processing.

Use Cases of OCR for HR Documents

HR documents are everywhere. It can be very time-consuming to process these documents manually, especially in larger quantities. Luckily, automated data extraction on HR documents is possible with OCR.
Resume Screening
OCR extracts data from resumes, allowing HR software to quickly filter candidates based on skills, experience, and qualifications, speeding up the recruitment process.
Employee Onboarding
Scans IDs, tax forms, and contracts to automate data entry into HR systems, reducing errors and ensuring accurate, compliant employee records.
Time Sheets
Converts paper time sheets into digital records, simplifying payroll processing and helping track employee attendance and hours worked more accurately.
Employee Files Management
Digitizes and organizes employee documents like performance reviews and contracts, making information easily searchable and accessible for HR teams.
Expense Reimbursements
OCR processes receipts submitted by employees, extracting data for faster, accurate reimbursement, reducing administrative work for both HR and finance teams.
Benefits Enrollment
Automates data entry from benefits forms, helping HR manage enrollment, updates, and changes efficiently while reducing paperwork.
Compliance Audits
Scans and organizes HR compliance documents, making it easier to retrieve records during audits and ensuring that all employee files are up to date.
Exit Documentation
Digitizes termination forms and exit interviews, securely archiving data for future reference, compliance, and analysis of turnover trends.
Training Certificates
OCR captures details from training completion certificates, updating employee records automatically and ensuring compliance with required certifications.

We Take Your Data Privacy & Security Seriously

Let’s Start!
Discover the power of Klippa’s OCR for HR documents. Let our experts show you how you can automate document processing.

Frequently Asked Questions

How does OCR assist in HR document processing? 
Why is searchable text important for HR documents? 
Does Klippa store processed data? 
Other